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Coordinator, Finance and Administration

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Essential HR

Published 2024-05-30

Company and Position Summary : International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable . Reporting to the Director of Finance, IJM is seeking an organized and detail-oriented Coordinator, Finance and Administration to support the financial and administrative functions of the organization. The Coordinator is responsible for entering, maintaining and ensuring the integrity of records in Salesforce as well as processing gifts, accounts payable transactions and supporting the finance department with monthly reconciliations while also overseeing the effective operation of the Mississauga Office. Join our Team and Make a Difference! If you have experience in financial administration along with strong data management skills and would like to contribute to a mission-driven organization, we want to hear from you! This is a full-time position. IJM offers a competitive compensation package which includes 3 weeks of paid vacation, benefits and a matching RRSP program. Main Responsibilities/Duties: Gift Processing * Support for off-line gift processing including mail batches, monthly Paypal, Square, and Dressember. * Receiving and entering all donation information from Stripe, cheques, and pre-authorized debit (PAD) into the relevant database, including scanning and attaching original documentation for monthly supporters. * Facilitating recurring donations via credit card and PAD and following-up with exceptions (declined, expired); facilitating gifts in honour/memory of individuals, and facilitating company matching gifts. * Daily monitoring of and clearing of Integration Logs, running Job Requests and checking Stripe account for data integrity. * Review and repair donation reports prior to Finance department reconciliation. Make further adjustments to the reports based on queries from Finance. (monthly reconciliation of bank statements to SF). * Recommend new processes and procedures to create efficiencies within gift processing and management Financial Administrative Support * Collaborating with the Director of Finance to reconcile monthly Salesforce donation information with accounting software. * Ensuring expenses are properly recorded and reconciled. * The accurate and timely payment of invoices, staff reimbursements and credit cards. * Monthly reconciliation of corporate credit cards. * Supports vendor management and compliance with all vendor procedures. * Preparation of T4A, T4-NR and other tax documents. * Assist the Director of Finance with ad hoc requests during annual financial audit. Office Administration * Point of contact for property management and administrative vendors and manage the inventory of office supplies. * Primary responsibility for all incoming phone calls, and appropriately welcome guests to the IJM Canada office. * Support the safe and normal functioning of the office facilities including acting as the Health and Safety Representative for the organization and ensure that the organization maintains all requirements for a safe work environment. * Provides logistical support to board or all staff meetings. Qualifications/Requirements: * Post secondary degree or diploma with at least 2-3 years of professional experience in data management and financial administration or bookkeeping * Prior experience using a fundraising or sales related CRM is required; Salesforce preferred * Prior experience with financial management software is required ; QuickBooks preferred. * Demonstrated ability to manage and maintain accurate data. * Maintain confidentiality and handle sensitive information with discretion * Conversant in MS Office How to Apply: Please submit your resume and cover letter by completing the application form below. We sincerely appreciate your interest in joining our organization and taking the time to submit your application. Please note that due to the high volume of applications we receive, we are only able to follow up with candidates who are selected for further consideration. Thank you for understanding. Accommodations are available on request for candidates participating in the selection process; please let us know if you require a specific accommodation. IJM is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, colour, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status or any other class or status in accordance with applicable federal, provincial and local laws Job Type: Full-time

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