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Chief of Operations

The Rector & Visitors of the University of Virginia Logo

100000 - 120000 USD

The Rector & Visitors of the University of Virginia

Charlottesville, VA

Teresa Sullivan

$1 to $5 billion (USD)

College / University



Published Today

Rare Book School at the University of Virginia has enjoyed tremendous success as the premier institution for the study of the history of books and printing and continues to grow its programs and course locations steadily. The School is looking for a mission-focused, strategic, process-minded leader to serve as its first Chief of Operations (CO), responsible for internal operations as the Executive Director focuses on external affairs. The CO must be a leader who is able to lead the implementation of RBS’s strategic vision on a daily basis . It is essential that the CO partner with the ED to cultivate the significant strengths of the hard-working staff while bringing effective systems to build on the School’s successes and increase efficiencies. A successful candidate will demonstrate high emotional intelligence, experience managing change, and a commitment to supporting and inspiring others.

Reporting to the Executive Director (ED) of Rare Book School, the CO will lead internal operations of the School . The CO will serve as liaison between the ED and the rest of the senior leadership team, with heads of Budget & Finance, Collections, Communications & Outreach, Development, and Programs & Education teams all reporting to the individual filling this position. The CO will have a critical role in developing an inclusive team culture and fostering cross collaboration throughout the organization.

Key Responsibilities:

Strategic Vision & Leadership

  • Work collaboratively with the ED, Board of Directors, and senior leadership team to develop strategic direction and coordinate the execution of key programs and initiatives.

  • Serve as liaison to the Board of Directors and its committees, working with the ED and executive committee of the board to coordinate and manage committee memberships, convene ad hoc working groups, and plan logistics for board-related meetings

  • Collaborate with the ED and Director of Budget and Finance to establish and monitor the School’s c. $3MM annual budget

  • Serve as an advisor to the ED and keep him informed in all matters of importance

Oversee and manage internal affairs of the organization

  • Provide cross-departmental direction and leadership

  • Maintain organizational efficiency while allowing for the building of consensus and recognition of teamwork

  • Implement strategic goals through annual operations plans in collaboration with Director of Budget & Finance and other member of the senior leadership team

  • Assume responsibility for the day-to-day performance of all functions and activities within the organization

  • Run internal staff meetings, including preparing agendas, and troubleshoot internal management issues

Organizational development

  • Promote a culture of high performance, service excellence, integrity, and continuous improvement that values learning, diversity and inclusion, and a commitment to cura personalis , or care for ourselves and each other

  • Lead, coach, and develop the senior management team

  • Provide oversight for the training, mentoring, and capacity building of RBS staff at all levels

  • Serve as the primary HR representative for RBS, developing, updating, and implementing all HR policies and procedures, including hiring, staff development, performance review, and corrective procedures

  • Champion the goals of the School’s Inclusive Excellence action plan and work to promote diversity, inclusion, and belonging in the organization

Minimum Qualifications

  • Bachelor's degree .

  • Eight years of increasingly responsible experience. Master's degree is typical and may substitute for some experience. Relevant exempt level experience may substitute for a degree.

Preferred Qualifications

  • Strong senior level leadership skills at an organization of similar size and reach with the ability to oversee and positively impact internal operations

  • An empathetic, approachable, and supportive manager of people with a flexible mindset and comfort with change or uncertainty

  • Well-versed in human resource policies, practices, and procedures to grow and support a robust human resource function for RBS

  • Strong verbal and written communication skills, with the ability to build relationships with diverse audiences such as faculty, students, institutional partners, and the broader public

  • Commitment to the creation of an accessible, diverse, and inclusive learning environment and to Rare Book School’s and the Society’s broader diversity, equity, and inclusion goals (see )

  • Comfort with databases, software, and the technology platforms associated with nonprofit organizations

  • Ability to work some evenings or weekends, as needed, and to travel

Rare Book School (RBS) is committed to fostering an inclusive, respectful, and welcoming environment that embraces a richly diverse representation of human attributes, perspectives, and disciplines. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, citizenship status, Vietnam era or special disabled veteran’s status, or sexual orientation.

For additional information about the position, please contact Danielle Culpepper , at

This is p o sition is In-Person l ocated in Charlottesville, VA .

The anticipated start date is June 2023, though negotiable .

Anticipated Hiring Range: $100,000-$120,000 commensurate with education and experience and within the framework of the School’s annual operating budget.

This is an Exempt l evel, benefited position. For more information on the benefits at UVA, visit www. In addition, there will also be one free Rare Book School course per year.

This position will remain open until filled . Review of applicants will be gin April 2023 .

This position wil l sponsor applicants for work visas.

The University will perform background checks on all new hires prior to employment.

To Apply:
Process for Internal UVA Applicants : Please apply through your Workday Home page, search “Find Jobs”, and search for “R0046469 “

Process for External Applicants: Please visit UVA job board at and search for “R0046469”.

Complete an application online with the following documents:

  • CV

  • Cover letter - Please address (1) how your competencies and experience match the needs and mission of Rare Book School; (2) why you are interested in working for Rare Book School; and (3) when you would be available to begin the job, either remotely (until able to coordinate a move) or in Charlottesville

  • Writing Sample – 5 to 20 p ages

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Jon Freeman , Recruiting Specialist, at jf2sw

For more information about UVA and the Charlottesville community please see and

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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